Minutes (Unapproved) City Commission Jan. 23, 2007

City of Cedar Key
City Council Meeting
January 23, 2007

Roll: Mayor Paul Oliver, Vice Mayor Vanessa Edmunds, Commissioners Sue Colson, Heath Davis, Pat O'Neal, Attorney David Coffey, City Clerk Frances Hodges.

I. Prayer and Pledge of Allegiance
The meeting was called to order at 7:22 PM by Mayor Paul Oliver. Delete Item 7, Marina Landscaping, due to lack of information to make a decision, and Item 8, Ireland Trip, with nothing new to report. In consideration of the new bond counsel's driving distance, Item 9 was moved to the 1st item on agenda. Item 3, Jimmy Statham-Garbage Fees, tabled.

II. Roll Call
All present except Clerk Hodges.

III. Resolution 280 Authorizing (a) the amendment to and/or renewal of refinancing of the 2004 Promissory Note to Capital City Bank in order to extend maturity of the Note and make an adjustment in interest rate thereto, and (b) the taking of all such action necessary therefore.
The resolution authorizes the Mayor to execute the necessary documents for the refunding of the existing note extending it for one year at today's interest rate of 4.7%, which allows the City sufficient time to address its larger financing concerns. These funds were borrowed by the City and loaned to the CRA. This recommendation was prepared by the City's Financial Advisor and with advice from David Cardwell, and Counsel Robert Freeman, who drafted the resolution for approval. Commissioner Davis made motion to approve, Commissioner O'Neal seconded the motion. Motion passed unanimously.

IV. Missy Jackson – Art Festival
She is the coordinator for the Art Festival, beginning the position in 2006. Ms. Jackson opened by thanking the CRA for their $7,000 donation. She made three proposals: Friday 9 PM set-up, RV Parking, Street Cleaning. (a) Friday set-up: Ms. Jackson collected three signatures from 2nd Street businesses to relieve Saturday morning chaos, which would allow the vendors to set up on Friday evening no sooner than 9 PM. This would alleviate some of the pressure on the vendors to erect their booths and allow them time to rest prior to the event. Commissioner Davis was previously opposed, but upon further research, found that this contributed to a more pleasant experience for the vendors. Comments from the public in attendance included a comment from Ms. Lucille Andrews on Member Davis' change of opinion. Mr. Jeff Dwyer supported the proposed decision to set up Friday night citing previous personal vendor experience. Mayor Oliver expressed concern with security. Ms. Jackson included plans to publicize this change if it was accepted. The motion was made by Commissioner Davis to allow them to set up at a designated area and time. Motion was seconded my Vice Edmunds. Motion passed unanimously.
(b) RV parking: Requesting permission to set aside an area for vendor parking with prior reservations. Given the size and number needed to accommodate the RVs, Ms. Jackson planned to designate the area fronting the Fire Station and Marina Hardware, approximately 27 spaces to be confirmed following approval. Commissioner Colson suggested posting a notice at the marina alerting parking changes, and limited boat trailer parking spaces. Commissioner Colson noted that City Code does allow parking changes for festivals. Mayor Oliver suggested Member Colson and Ms. Jackson work together with the code for a solution regarding fees.
(c) Street cleaning: City Maintenance will provide this.

V. Fire Contract between City of Cedar Key and Levy County
This is an amendment with the existing fire services agreement, which was signed in October, 2006 and designed to provide an on-going agreement. The contract is now automatically renewed every year with the option to terminate. The main change was to the 90 day notice prior to termination, amending it to 30 days. The other revision was requiring the notice of change be sent to the City and Mr. James McCain.
Commissioner Davis made a motion to approve the amendment, Vice Edmunds made a motion to second. Motion passed unanimously.

VI. Clerk's administrative issues.
Commissioner Davis noticed that the deteriorating bridges now closed to fishing toward the airport have not been enforced, but the posted signs are still posted. The County has asked through the Legislative Delegation hearing to repair the airport bridges and the Dock Street bridge. Member Davis asked to work with Ms. Lilly Rooks on the application toward granting the county this project with the primary emphasis on the airport bridges. Member Colson expressed concern with the pedestrian path and railings across the bridge. All commissioners were in favor of Member Davis proceeding with Ms. Lilly Rooks on this project.
Commissioner O'Neal suggested working with Mr. Coffey to change the verbiage of the Complaint Code. The City received numerous noise complaints, but there are problems enforcing it because of the vicinity it is being reported.

VII. Adjournment
A motion was made by Commissioner O'Neal to adjourn the meeting at 7:51 PM. The motion was seconded by Vice Edmunds with all members in favor.

_______________________
Chair Member
Attest:_________________________
Secretary