CITY OF CEDAR KEY
Community Redevelopment Agency Minutes
January 9, 2007
6:30 p.m. 1. PRAYER AND PLEDGE OF ALLEGIANCE Prayer Heath Davis
2. ROLL CALL Mayor Oliver, Commissioners, Davis, Edmonds, Colson, O'Neal, and City Attorney David Coffey, City Clerk Frances Hodges, and CRA Director Jackie Gorman; All present.
3. CEDAR KEY LIBRARY APPROVAL OF PRO ELECTRIC, INC. ELEVATOR
Jackie Gorman has attached a memo with a bypass as an ADA requirement and is looking for the service agreement, which is not budgeted, and wants to know whether this should be accomplished now.
Sue Colson: If this is required, why was this not done when it was built? Do all elevators have to have this feature? How did this happen. Is sick of another issue, which she does not understand. We buy engineering expertise and architectural advice in order to avoid such a dilemma.
Pat O'Neal: What is the recommendation?
Jackie Gorman: This is required. If there is no money then get an agreement with the elevator company.
David Coffey: Has recommendation after he studies the issue, at the next meeting.
Sue Colson: Realizes since we are aware of the issue, we need to address this.
Paul Oliver: This is not a safety issue, rather one of convenience. Therefore, this could wait. TABLED WITH THE CONCURRENCE OF THE COMMISSION.
Sue Colson: Can David Coffey look into the legal issues?
Jackie Gorman will contact the company.
Paul Oliver: Have Jackie Gorman contact David Coffey if there is no response from the person who she needs to talk to.
Vanessa Edmunds: There is a service agreement.
4. UNIVERSAL ENGINEERING GEOTECHNICAL HAWTHORNE AVENUE
Jackie Gorman detailed sinking of the street. Geo Tech work is necessary to determine what is happening. Has received a proposal from Universal for $1600 to determine what is going on.
Heath Davis: Can the University of Florida do this for free?
Other commissioners assented to this idea.
5. CHAMBER OF COMMERCE REIMBURSEMENT FOR NANCY CHRISTIANS ART FESTIVAL Ms Blackwell was here to present a reimbursement for what the Chamber had paid Nancy Christians $15,000 was the original agreed upon fee, but the money from the grant could cover part of the payment. Paul Oliver: We were providing the grant, that we would pay approximately half of the amount. Why are we not paying half of the amount paid to Ms. Christians?
The money was not designated as to how the money would be applied. We will give a receipt for what we spent.
Vanessa: Do we have another director?
Janet Blackwell: Missy Jackson will be the director.
Pat O'Neal: Are there receipts for the phone bill.
Janet: Phone bill for telephone bill plus DSL was about $109.00 VANESSA EDMUNDS: MOVED THAT WE PAY $3980.00 FOR MS. CHRISTIANS SECOND BY PAT O'NEAL; ALL IN FAVOR, MOTION PASSED UNANIMOUSLY. 6. CITY WEBSITE Approval was asked for by Jackie Gorman. Brian Lutz OF Haile Technology will build a city website for $1,788. HD MOVED TO APPROVE PAYMENT OF $1,788 FOR THE CITY WEBSITE WITH PAT O'NEAL SECOND; ALL IN FAVOR. MOTION PASSED UNANIMOUSLY. 7. CITY PARK CONTRACT APPROVAL TAYLOR CONSTRUCTION Jackie Gorman presented the only bid received for the contract on City Park. Are trying to meet the deadline, changed December 19th, one bid receipt for $1,068,507. High end specs reduced January 5, 2007; to 60%. Last week, we reached this final amount. August 7th is our final date, but could push Cemetery Point and some other projects to after the completion date. Changes to 6 picnic areas, lights and sidewalks are included in this budget. Would like to award this bid, rebidding would take time and the chance no one is going to bid at all. Paul Oliver: Questions?
Vanessa Edmunds: Disappointed in the new plan as proposed. The changes should be bid out. We cannot take one bid, and award it like this, with the changes.
Sue Colson: How many pavilions did we tear down?
Tim Querio, a member of the audience, stated the number of pavilions torn down was six.
Sue Colson: Can we get the timeline back? Can we accomplish this?
Mr. Taylor: If we started this tonight...
Jackie Gorman: The first bid did not go, if we make Clamerica, they are only one month before the end date of August.
Sue Colson: When we do this, we could add Phase II. I agree with Vanessa, this is not what we wanted, we need a commitment. How does Heath Davis feel?
Heath Davis: The best example is the rise in prices of materials; the reality is we did the best we could do. We asked other to bid, but they did not. Outlined problems Associated with the project, if this is approved, we sill still have the same amount of seating, we can add pavilions later. Infrastructure is there to add pavilions. If code changes, the infrastructure is obsolete.
Proposed changes are recommended to trade off one main pavilion, out of Hardiplank not stucco.
Sue Colson: Make the triple a single, and how does that affect the numbers.
Mr. Taylor: We can do that. Four singles, would give you some money back.
Sue Colson: Could we not put cement pads, leave a footprint where the tables could be added later.
Mr. Taylor: The money would have to be added back in.
Vanessa Edmunds: Have the special order materials been deleted?
Taylor: We did bid this as close as we could. I do not think we could bid this any lower. Other items which were special ordered were deleted.
SUE COLSON: MADE A MOTION TO ACCEPT THIS BID, INCLUDING THE PADS, ASK FOR HARDIPLANK, AND REDUCE THE AMOUNT OF PAVILIONS WHICH WERE BID; MOTION TO ACCEPT THE BID AS PROPOSED BY TAYLOR CONSTRUCTION, AND NEGOTIATE THE DETAILS.
AT 8:17 P.M. THE MOTION AND SECOND WERE WITHDRAWN.
Vanessa Edmunds: Are you saying you do not like this bid?
Sue Colson: Ask Heath Davis to make the motion.
Heath Davis: Thinks the proposed changes by Sue Colson are good, but is concerned about the concrete pads. If there is money left over, we could include the pads.
Paul Oliver: Think about hardiboard instead of stucco.
Jackie Gorman: Approve, with changes as recommended.
David Coffey: Delete cost reduction, change to hardipanel and change the number of picnic shelters.
First round reduction about (-) $40,000(+) $26,000 for Hardiplank, add in 10x10 slabs, and electrical for future pavilion sites.
Scott McNulty: Can we get more for our money by bidding this himself, suggests we table this for two weeks and he would like to prepare a bid.
Paul Oliver: We would have to go into the rebid process.
Scott McNulty: Thinks the bid is too high, and would like the chance to bid this project.
Vanessa Edmunds: What is the minimum amount of time to rebid this project?
Jackie Gorman: One month. And we cannot meet our August 7th deadline.
SUE COLSON: WOULD LIKE TO GO FORWARD ON THE PROJECT.
MADE THE MOTION TO ACCEPT THETAYLOR CONSTRUCTION BID, DELETING THE 2ND PART, REDUCE THE NUMBER OF PAVILIONS.
SECOND BY PAT O'NEAL
DISCUSSION:
Vanessa Edmunds: Are the commissioners satisfied with the changes as proposed. Heath Davis:
1. Roofing
2. Eliminated item 2 to create a cheaper and more durable surface
3. Plumbing no changes
4. Electrical: Fixtures would be cheaper.
5. Round posts to 8" square post will provide a more tailored look. Howell will not sign off on this.
6. Change from 2x8 to 2x6; Taylor said he will order trusses, which is cheaper.
7. Vanessa Edmunds says we need to take a look at this
Heath Davis: Ask Mr. Taylor about the open plan for the structures.
Mr. Taylor: Design to cut costs would use conventional trusses.
Ken Edmunds: There would be a flat bead board ceiling? This is not traditional look, money talks, but there are design considerations. The peaked roof would allow for air flow.
Scott McNulty: The hurricane consideration for the roof means the one would fly off if it was flat.
Derrick Rudd, Taylor Construction: $50,000 was spread among 16 structures. 16 divided by four, then subtracted out.
Paul Oliver: It is not acceptable to argue out the details, when we do not have the park done, and appreciates Mr. Taylor trying to help us and it is frustrating that we redesign this and it has been approved four times, and he would like for the commission to recess, to get some good numbers which the commission can understand.
TABLED FOR FURTHER CONSIDERATION.
AT 8:15 P.M. THE ISSUE WAS READDRESSED:
Change aluminum roof
Hardipanel to cover seams on main pavilion, which was always anticipated to be flat. +$2,600 to add bead board back in.
Plumbing PVC & cpvc
Electrical as noted
Pavilions same (original vaulted ceilings)
Eliminate west sidewalk
Eliminate sidewalk to BB Court
Add routing of 8x8 posts.
This adds $900.00
$13,200 +$4800 for suggested improvements. AT 8:18 P.M. THERE WAS A SUGGESTION OF A NEW MOTION.
VANESSA EDMUNDS: LEAVE OUT THECONCRETE PADS
SUE COLSON: Would like to use the Marina funding to build the pads.
SUE COLSON MADE A MOTION TO ACCEPT THE BID OF RONNIE TAYLOR WITH THE ADDITIONS AS PROPOSED BY HEATH DAVIS. PAT O'NEAL: SECOND THE MOTION. SUE COLSON: ACCEPT TAYLOR CONSTRUCTION BID AS PROPOSED WITH CHANGES, PROPOSED.
Paul Oliver: Do we have funding for this?
Jackie Gorman: Our budget will not cover the new costs, and then we have to take the total over $6000.00 out of the budget. There is furniture and other considerations.
MOTION DIED FOR LACK OF A SECOND VANESSA EDMUNDS: MOTION TO ACCEPT $641, 559; BID BY TAYLOR.
SECOND BY SUE COLSON: ALL IN FAVOR; THE MOTION PASSED UNANIMOUSLY.
Discussion: Heath Davis is that acceptable by Mr. Taylor?
Mr. Taylor: Yes
Jackie: This did not include the pads or the sidewalk. Hardiplank is on the side.
8. TIM QUERIO CITY PARK DEMOLITION
Presented an invoice for the demolition, and there were about nine extra dumpsters and equipment time, the fence charge is because we lost one half day, all the fencing was missing, and re-routed, etc.
Jackie Gorman was asked to comment on the issue, but was unable to do so,
Heath Davis suggested we table this.
Tim Querio: There were substantial changes to the contract.
Paul Oliver: Jackie needs to look at this. Paul Oliver had awarded a contract which was changed by 35%
Tim Querio: There was considerable sloping in concrete footers. He had no idea that would happen.
Paul Oliver: Jackie please review and make recommendation at the next meeting.
9. CEMETERY POINT PARK FENCE APPROVAL
Jackie Gorman discussed certain elements of the grant, including asking to put in a fence to divide cemetery and park, looked at aluminum fencing, which is not appropriate, engineer, gave some pictures, with a brick wall and columns, with wood, both of which we have budgeted.
Heath Davis: Can see through some fences, can we violate the city fence ordinance and go over 5 feet?
Jackie: $30, $40, $50, per linear foot; is difference between the type of materials we propose.
Heath Davis: We could plant greenery, but would like to have a noise barrier as well as a visual one.
Sue Colson: Likes to see the water.
Heath Davis: At that location, the East property line, toward the park only would be visually blocked.
Sue Colson: Wants one to see through.
Jackie Gorman: Would put in a wrought iron gate, and a boardwalk, and wants the fence to match. Aluminum is better than wrought iron. Aesthetics and longevity are considerations.
Lucille Andrews: Would like to see an open fence.
Vanessa Edmunds: What does the ordinance say?
Heath Davis: There is a difference between the sides and the front of the fence.
David: will look into this project and get the numbers to the City Commission.
Pat O'Neal: Would like to get costs for all the proposed fence materials.
Doris Hellerman: This city has the police force the envy of any other city and should be able to police this area. 10. Heath Davis Made a Motion to not Adjourn, rather recess until 8 p.m.
Motion to adjourn, City Clerk administrative item additional money for additional work
HEATH DAVIS SO MOVED PAT O'NEAL SECOND
MOTION TO RECONVENE AS THE CITY COMMISSION; WITHOUT A BREAK AT 8:30 P.M.
ATTEST: __________________
City Clerk ______________________
Mayor Minutes prepared by Amy Gernhardt |
